Privacy Policy

1. Introduction

Welcome to ReceiptLabs ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our receipt management and data extraction service.

ReceiptLabs is an AI-powered receipt management platform that helps users extract data from receipts and organize it into Google Sheets for accounting and business purposes.

2. Information We Collect

2.1 Personal Information

• • Account Information: Email address, name, and profile information from Google OAuth
• • Contact Information: Email address for communication and support
• • Payment Information: Billing details processed through Paystack (we do not store payment card details)

2.2 Receipt and Document Data

• • Receipt Images: Photos and scanned images of receipts you upload
• • Extracted Data: Vendor names, dates, amounts, tax information, and item details extracted from receipts
• • File Metadata: File names, sizes, upload timestamps, and processing status

2.3 Google Services Data

• • Google Drive: Access to specific folders you designate for receipt import
• • Google Sheets: Creation and modification of spreadsheets for data export
• • Gmail (Business Plan Only): Access to read emails and attachments for automated receipt processing

2.4 Technical Information

• • Usage Data: Feature usage, processing times, and system performance metrics
• • Device Information: Browser type, operating system, and device identifiers
• • Log Data: IP addresses, access times, and error logs for troubleshooting

3. How We Use Your Information

3.1 Core Service Functionality

• • Receipt Processing: Extract data from receipt images using AI technology
• • Data Organization: Create and populate Google Sheets with extracted receipt data
• • Account Management: Maintain your user account and subscription status
• • Automated Processing: Process receipts from Gmail attachments (Business Plan)

3.2 Service Improvement

• • Quality Enhancement: Improve AI extraction accuracy and processing speed
• • Feature Development: Develop new features based on usage patterns
• • Performance Optimization: Monitor and optimize system performance

3.3 Communication

• • Service Updates: Notify you about processing status and system updates
• • Support: Respond to your inquiries and provide customer support
• • Account Notifications: Send important account and billing information

4. Google API Services Usage

ReceiptLabs integrates with Google services to provide core functionality. Our use of Google APIs is limited to the specific purposes outlined below:

4.1 Google Drive API

• • Purpose: Import receipt images from designated folders
• • Scope: Read-only access to files you specifically share with our application
• • Data Handling: Files are processed and then removed from our temporary storage

4.2 Google Sheets API

• • Purpose: Create and update spreadsheets with extracted receipt data
• • Scope: Create new sheets and modify sheets created by our application
• • Data Handling: Only receipt data you've uploaded is written to your sheets

4.3 Gmail API (Business Plan Only)

• • Purpose: Automatically detect and process receipt attachments
• • Scope: Read-only access to email messages and attachments
• • Data Handling: Only receipt attachments are processed; email content is not stored

5. Data Storage and Security

5.1 Data Storage

• • Database: User data and extracted information stored in Supabase (PostgreSQL)
• • File Storage: Receipt images temporarily stored during processing
• • Location: Data stored in secure cloud infrastructure with encryption

5.2 Security Measures

• • Encryption: Data encrypted in transit and at rest
• • Access Control: Strict access controls and authentication requirements
• • Regular Audits: Regular security assessments and updates
• • Data Minimization: We only collect and retain necessary data

5.3 Data Retention

• • Free Plan: Data retained for 30 days
• • Professional Plan: Data retained for 6 months
• • Business Plan: Data retained for 12 months
• • Account Deletion: All data permanently deleted within 30 days of account closure

6. Data Sharing and Disclosure

6.1 We Do Not Sell Your Data

We do not sell, rent, or trade your personal information or receipt data to third parties for marketing purposes.

6.2 Service Providers

• • AI Processing: OpenAI for receipt data extraction (data is not used for training)
• • Payment Processing: Paystack for secure payment processing
• • Infrastructure: Supabase and Vercel for hosting and database services
• • Analytics: Basic usage analytics for service improvement

6.3 Legal Requirements

We may disclose your information if required by law, court order, or to protect our rights and safety.

7. Your Rights and Choices

7.1 Access and Control

• • Account Access: View and manage your account information
• • Data Export: Download your receipt data in standard formats
• • Data Deletion: Delete individual receipts or your entire account
• • Google Permissions: Revoke Google API access at any time

7.2 Communication Preferences

• • Email Notifications: Control processing and account notifications
• • Marketing Communications: Opt out of promotional emails

7.3 Data Portability

You can export your receipt data and extracted information in CSV or Excel format at any time.

8. International Data Transfers

Your data may be processed and stored in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable laws.

9. Children's Privacy

ReceiptLabs is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of the service after such changes constitutes acceptance of the updated policy.

11. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

12. Compliance

This Privacy Policy is designed to comply with applicable privacy laws including GDPR, CCPA, and other relevant data protection regulations. We are committed to maintaining the highest standards of data protection and privacy.